Marketing Administrative Assistant

Raleigh, North Carolina  /  Marketing  /  Full Time

CAI is a 100% employee-owned company established in 1996, that has grown year over year to almost 500 people worldwide. We provide commissioning, qualification, validation, start-up, project management and other consulting services to FDA regulated and other mission critical industries.
CAI is seeking an energetic and self-motivated Marketing Administrative Assistant to support the Sales & Marketing team. This role will be primarily responsible for providing marketing support for tradeshows, department shipping and mailing needs, content proofreading, ordering promotional items and printed materials, and more. This position reports to the Director of Sales and Marketing.
A qualified candidate needs to have a strong work ethic, be capable of working remotely without continuous direct supervision, and meet project deadlines with high-quality results. This role requires the ability to provide exceptional customer service and an outgoing personality that adapts well to a variety of types of individuals within the organization. A successful candidate is expected to represent CAI in a professional manner.
This is a full-time position with competitive compensation and benefits which include: up to 15% retirement contribution, 24 days PTO and 5 sick days per year, health insurance at extremely low cost to employee, financial support for both internal and external professional education as well as 70% long term disability paid for by the company.
Administrative: Manage Marketing email inbox to support incoming requests. Manage and maintain company collateral such as Statement of Qualifications (SOQ), project profiles, employee/project photographs, etc. Resume creation and maintenance. Assist in proposal support to meet deadlines set by proposal team. Manage calendar of events, holiday card ordering and distribution, ordering of branded clothing, and business cards. Serve as system administrator back-up for internal CRM tool.
Marketing Events: Support pre-show/conference planning, coordination, and post-show/conference follow up. Responsible for marketing material management, shipping and receiving of event items, promotional item ordering as directed, and inventory management.
Data Management and Reporting: Maintain accuracy of Customer Relationship Management (CRM) contacts and company information.
Strong written and verbal communication skills
High level of organization and attention to detail
Comfort with multi-tasking in a deadline-driven environment
Understanding of basic business and marketing concepts
Excellent time management skills
Outgoing personality with strong interpersonal and social abilities
Familiarity with social media, social networking, email marketing and search engines
Demonstrated problem solving and critical thinking skills
Strong writing and copy-editing abilities
Education/Experience Requirements:
High School diploma or GED certificate
0-3 years of experience in marketing or equivalent education
Associate or bachelor’s degree in marketing, business or a related field a plus
Proficiency with Microsoft Office
Experience with Adobe Creative Cloud (Illustrator, InDesign, Photoshop) a plus
Experience with CRM (HubSpot preferred) a plus
Working Conditions:
Extensive computer and phone usage
Local travel is expected
Must be able to lift boxes and containers up to 50lbs
Able to travel domestically 
Able to work (paid) overtime 
Able to work in the US without sponsorship now or any time or in the future. 



  • 100% Employee Owned
  • 24 Days PTO/5 Sick days per year
  • Medical / Dental / Vision
  • Professional Development
    (Approximately $5,000 paid career-related, continuing education)
  • ESOP/401k – 15% Company Contribution
  • Company Paid Long-Term Disability
  • Company Paid Life Insurance
  • No Layoffs in Company History